QC Codes

NEDC Quality Note FB – 08/01/09 Revision 1

Hard Copy Uncontrolled Compare Date to On-Line Version

Universal Quality Note

The listed criteria are standard requirements on all NEDC deliverable purchase orders. All sections of this Quality Note are a requirement of this Purchase Order unless otherwise approved in writing by the cognizant NEDC Procurement Agent.

Section Criteria Requirement

Quality Management System

Quality Flow Down to Sub-Tier Sellers

Product and Process Control and Quality Record Retention

Documentation – Revision and Configuration Control

Government and other Customer Inspection

Manufacturer’s Part Numbers

No Changes Without Approval

Prohibition of Pure Tin

Foreign Object Elimination

Preference for Domestic Specialty Metals

Nonconforming Material

Electrostatic Discharge Control Program

Special Process Control Requirements

Component Lead/Termination Solderability IPC/EIA-J-STD-002 – Quality Note CC

Soldering Requirements (IPC J-STD-001D) – Quality Note XC

1. Quality Management System

Sellers quality management system shall be in compliance with the current revision of AS9100, ISO 9001-2008 or have a NEDC approved Quality Management System.

Sellers certified to AS9100 or ISO 9001-2008 shall be evidenced by a third party certification.

This document is an integral part of the contract (purchase order), which calls it out. The revision in effect at the time the purchase order was placed applies.

Sellers certified to AS9100 or ISO 9001:2008 must provide evidence of certification and are required to provide evidence of recertification prior to their current certification expiring.

New Sellers that are not certified to AS9100 or ISO 9001:2008 must pass a NEDC Quality Management System audit.

Sellers approved based on successful completion of a NEDC Quality Management System audit must provide evidence of compliance to AS9100 or ISO 9001:2008 by a third party auditor, or be re-audited by NEDC within three (3) years to remain an approved seller. It is the intent of NEDC to require that all sellers are certified to AS9100 by January 2009.

Distributors (non-value added) quality management system shall be in compliance with the current revision of AS9120, ISO 9001:2008 or have a NEDC approved Quality Management System.

Distributors certified to AS9120 or ISO 9001:2008 shall be evidenced by a third party certification.

Distributors certified to AS9120 or ISO 9001:2008 must provide evidence of certification and are required to provide evidence of recertification prior to their current certification expiring.

Distributors that are not certified to AS9120 or ISO 9001:2008 must pass a NEDC Quality Management System audit.

Distributors approved based on successful completion of a NEDC Quality Management System audit must provide evidence of compliance to AS9120 or ISO 9001 by a third party auditor, or be re-audited by NEDC within three (3) years to remain an approved supplier. It is the intent of NEDC to have all distributors certified to AS9120 by January 2011.

2. Quality Flow Down to Sub-Tier Sellers

This document is an integral part of the contract (purchase order), which calls it out. The revision in effect at the time the purchase order was placed applies.

The seller’s Quality System shall assure all relevant Purchase Order requirements are flowed down to their sub-tier suppliers. The seller’s sub-tier suppliers are responsible to comply with the same specifications and requirements specified on this Purchase Order.

3. Product and Process Control and Quality Record Retention

Seller’s Product, Process Control and Quality Records shall be retained at the seller’s location a minimum of five years, unless a longer retention period is specified on this Purchase Order or Drawing. The records shall be adequate to ascertain the quality level of production processes. This includes chemical and physical test results of Raw Material used in the manufacture of the item on this Purchase Order or Drawing. Quality records shall be provided upon request from the NEDC Procurement Agent.

4. Documentation – Revision and Configuration Control

The seller shall assure he has the revision of the drawing matching the revision noted on this Purchase Order. If an item on this Purchase Order is controlled by a drawing that lists or references a Parts List (PL) or a Generation Breakdown (GB), the seller must assure that he has the revisions in effect for the date of this Purchase Order. The seller should contact the Procurement Agent whose name is on the Purchase Order for the current drawing revision level listing of the subsidiary drawings on the PL or GB.

The seller shall only accept changes in the revision status of any of these drawings by means of a duly executed Purchase Change Order. The seller shall not accept changes via verbal or email direction from anyone other then the Procurement Agent.

If an item on this Purchase Order invokes by reference a military specification, military standards, or other revision controlled requirement documents, the revisions in effect are as of the date of this Purchase Order.

5. Government Inspection

This document is an integral part of the contract (purchase order), which calls it out. The revision in effect at the time the purchase order was placed applies.

The United States Government has the right to inspect any or all work included in this order at the seller’s plant in fulfillment of a US Government contract.

If formal US Government Source Surveillance (GSS) is not imposed per Quality Note DL, notification to the government Representative who normally services your facility is not required.

In the event US Government Inspection is required, the Seller, working with the NEDC Procurement Agent, will provide notification to the US Government.

NEDC commercial customers, Federal Prime Contractor and/or regulatory authority representatives shall have right of access to quality management system documentation, all applicable records and all facilities involved in this Purchase Order.

6. Manufacturer’s Part Numbers

If an item on this Purchase Order is controlled by a drawing that references a “Suggested Source of Supply” and/or “Manufacturer Part Number”, this shall not to be construed as a guarantee that the suggested seller and/or manufacturer’s part number meets the requirements of the drawing. It is the Sellers responsibility to assure that the “Suggested Source of Supply” and/or “Manufacturer Part Number” meets all drawings required on this Purchase Order.

7. No Changes Without Approval

Except for first time purchases, items furnished under this Purchase Order shall be identical in form, fit and function to a product previously approved by the NEDC Procurement Agent.

The seller shall notify the responsible NEDC Procurement Agent of any proposed changes including changes in design, materials, parts, fabrication methods or processes, major plant rearrangement, or plant relocation and changes that will impact form, fit and/or function. Prior to fulfilling a NEDC purchase order, NEDC must approve any/all changes with notification provided to the seller by the responsible Procurement Agent.

This document is an integral part of the contract (purchase order), which calls it out. The revision in effect at the time the purchase order was placed applies.

8. Prohibition of Pure Tin

The uses of Pure Tin Plated finishes are strictly PROHIBITED. Any Tin Plating or Tin Solder processes shall contain NO LESS than 3 percent LEAD composition, unless specifically authorized in writing by the NEDC Procurement Agent. These restrictions apply for all types and levels of procurements, with the supplier responsible for communicating these restrictions to subcontractors or sub-tier suppliers as required.

EXEMPTION: If a NEDC Technical Data Package (NEDC Drawing or Military Specification) referenced on this order specifies the use of pure tin finishes this prohibition is NOT applicable.

NOTE: If the NEDC Technical Data Package specifies a Seller Part Number which contains pure tin, then the purchase order or NEDC Technical Data Package must specifically authorize the use of pure tin for the specified part number(s).

NOTE: Tin -plated finishes may be used if: (a) the seller has a written tin control plan in accordance with GEIA-STD-0005-2 that has been approved in writing by NEDC , and (b) the tin usage conforms with requirements of the plan. Lead-free solder processes may be used if: (a) the seller has a written Lead-Free control plan in accordance with GEIA-STD-0005-1 that has been approved in writing by NEDC , and (b) the lead-free solder usage conforms to the requirements of the plan.

9. Foreign Object Elimination – Quality Note AS (latest revision at time of Purchase Order award)

The seller shall establish and maintain an effective Foreign Object Damage (FOD) Prevention Program to reduce FOD using NAS412 as a guideline.

The material supplied on this purchase order shall be manufactured in an environment that is free of foreign objects. Material supplied shall be free of foreign objects. The seller’s program shall utilize effective FOD prevention

This document is an integral part of the contract (purchase order), which calls it out. The revision in effect at the time the purchase order was placed applies.

The program shall be proportional to the sensitivity of the design of the product(s) to FOD, as well as, to the FOD generating potential of the manufacturing methods.

The written procedures or policies developed by the seller shall be subject to review upon request by the NEDC Procurement Agent and/or government representative, and disapproval when the seller’s procedures or policies do not accomplish their objectives.

10. Preference for Domestic Specialty Metals – Quality Note WF (latest revision at time of Purchase Order award)

This purchase order incorporates NEDC ‘s General Terms and Conditions of Purchase, which impose requirements with which you must comply when filling this purchase order – the supplier shall comply with the requirements of Quality Note WF, latest revision.

11. Nonconforming Material

The seller shall not ship nonconforming material without prior written approval from the NEDC Procurement Agent and the appropriate Supplier Quality Manager.

Requests for authorization to ship nonconforming material shall be made within 5 days of occurrence and addressed in writing to the NEDC Procurement Agent and the NEDC Supplier Quality Manager/Quality Engineer.

The Preliminary Disposition Request (PDR), Form, is the NEDC document used to obtain NEDC ‘s concurrence and approval. Please contact NEDC for a copy of this form.

Nonconforming material, if authorized via PDR, shall be shipped to NEDC , with a notation of the PDR on Seller’s packing list and shall be

This document is an integral part of the contract (purchase order), which calls it out. The revision in effect at the time the purchase order was placed applies.

If it is determined that nonconforming material has been delivered to NEDC the seller shall notify the NEDC Procurement Agent and the NEDC Supplier Quality Manager. Such notification shall include, but, not be limited to Purchase Order number(s) part number(s), quantity of affected parts, date of shipment, packing list number, etc.

Nonconforming material rejected by NEDC and determined to be seller responsibility requires the seller to respond to the NEDC Procurement Agent’s request for root cause and corrective action. Failure to respond within the time frame requested could affect future procurement and/or status as an approved seller.

12. Electrostatic Discharge Control Program – Quality Note AM (latest revision at time of Purchase Order award)

For electrical and electronic parts, assemblies, and equipment, susceptible to damage from Electrostatic Discharge (ESD), the seller is responsible to establish and implement an ESD Control Program compliant with the latest revision MIL-STD-1686. The seller shall take the necessary precautions to ensure that static susceptible devices are adequately protected from ESD damage during manufacturing, test, inspection, packaging and shipping. Packaging shall be marked with an ESD cautionary note or symbol.

Areas in which ESD items are handled shall be equipped with humidity monitoring devices. When the relative humidity drops below the permitted lower limit of 30%, all work on ESDS items shall cease until either:

The relative humidity increases to at least the lower limit or, Ionization equipment utilized at the ESD workstation must be turned on and properly positioned with respect to the product and operated in accordance with the manufacturer’s operating instructions.

This document is an integral part of the contract (purchase order), which calls it out. The revision in effect at the time the purchase order was placed applies.

Anti-Static and Static Dissipative packing material (pink-poly formulations must comply with the Contact Corrosivity Testing (to determine the corrosive tendencies of packaging materials when in intimate contact with other materials) in accordance with MIL-STD-3010 Method 3005 (formerly Federal Standard 101, Method 3005). This anti-static and static dissipative packing material may not be used in direct contact with Optics and Polycarbonates.

13. Special Process Control Requirements

A Special Manufacturing Process is a process where it is not possible to assure, by typical verification techniques, that product integrity is achieved by the process. The Seller shall certify that these processes such as but not limited to plating, painting soldering, radiography, welding, heat-treating, cleaning, electroplating, anodizing, chemical films, etc. were performed in accordance with specification requirements. The certificate shall identify the products processed, the Procurement Agent’s Purchase Order number, and the applicable specifications (including revision letters or numbers) to which the processes conform and the date and the name of the agency that performed the process if other than the Seller.

14. Plating, Surface Finishes and Conditioning Requirements – Quality Note YJ (latest revision at time of Purchase Order award)

If an item on this Purchase Order contains plating, a surface finish and/or conditioning, the seller shall comply with the requirements or exemptions of Quality Note YJ.

15. Painting Requirements,- Quality Note TC (latest revision at time of Purchase Order award)

If material supplied on this Purchase Order requires painting in accordance with any of the NEDC paint specifications listed in Quality note TC, then it shall comply with the requirements or exemptions of Quality note TC.

16. Welding & Brazing Requirements – Quality Note KH (latest revision at time of Purchase Order award)

If an item on this Purchase Order contains welding or brazing, the seller shall comply with the requirement or exemptions s of Quality Note KH.

This document is an integral part of the contract (purchase order), which calls it out. The revision in effect at the time the purchase order was placed applies.

17. Non Destructive Testing (NDT) Requirements – Quality Note CT (latest revision at time of Purchase Order award)

If an item on this Purchase Order contains Non Destructive Testing, the seller shall comply with the requirements or exemptions of Quality Note CT.

18. Heat Treating Requirements

If an item on this Purchase Order contains Heat Treating, the seller shall use a NADCAP approved processor for the required Heat Treating process. Refer to website http://www.eauditnet.com for the list of NADCAP approved processors.

When a Special Process is used, as outlined above in 13.1 to 13.5, where there are no defined Special Process requirements in the drawing, the supplier shall have a controlled Special Process process/procedure and evidence that it has been provided to the NEDC Supplier Quality Manager.

19. Component External Lead/Termination Solderability IPC/EIA-J-STD-002 – Quality Note CC (latest revision at time of Purchase Order award)

If an item on this Purchase Order contains solderable external leads/terminations, the seller shall comply with the solderability requirements of Quality Note CC.

20. Soldering Requirements (IPC J-STD-001D) – Quality Note XC (latest revision at time of Purchase Order award)

If an item on this Purchase Order requires soldering, the seller shall comply with the soldering requirements and conditions stated in Quality Note XC .

NEDC supporting documentation (if applicable) is located on the NEDC Quality Notes website adjacent to the applicable quality note. Contact your NEDC representative with any questions.